Program Manager, Grants and Community Relations

Exempt Full-Time
Date Posted: 03/04/2021


The Program Manager is responsible for the seamless functioning of the Foundation’s grantmaking operations, including primary responsibility for the grants management system, for monitoring grantee progress, and for grant reporting.  The manager also maintains an awareness of current developments in program areas supported by Foundation grants.  The manager works closely with the Chief of Staff/Director, Philanthropic Investments to inform the Board of Directors about the progress of the Foundation’s grantmaking.  As the Foundation’s community liaison, the manager cultivates and maintains relationships with local organizations and leaders in the Washington DC region, and especially within the Loudoun County community.


  • Works with the Chief of Staff/Director, Philanthropic Investments to formulate grantmaking strategies that will have strong impact in areas important to the Foundation and are consistent with the Foundation’s commitment to antiracism. Actively participates in researching, vetting, and reviewing the Foundation’s charitable giving portfolio (including grants, sponsorships, PRIs, and Matching Gifts) in order to maximize the Foundation’s ability to achieve greater impact.
  • Administers all aspects of the grantmaking cycle by utilizing the GivingData grants management platform to create and process grant applications and track receipt of materials; prepare grant related documents such as grant agreements and payment and closing letters; initiate payment workflows; and manage reporting and payment schedules.
  • Ensures that the grants management platform maintains current, detailed, and complete records. Oversees accuracy and maintenance of all online application programs. Generates periodic data reports on individual grantees, grant initiatives, and the overall grant portfolio.  Leads the build out of reporting capability to monitor racial equity within the grantee portfolio.
  • Responds to applicant inquiries by phone and email. Manages the Foundation’s grants department email account, resolving applicant and grantee inquiries, and answering and documenting unsolicited grant inquiries.
  • Establishes and maintains relationships with prospective grantees. Assists organizations in preparing proposals and reviews grant proposals within the context of the Foundation’s mission and program and grantmaking priorities.
  • Manages the GivingData grantee portal and provides oversight of current grantees, conducts grantee check-in calls, meetings, and site visits (when safe to do so), and reviews grantee reports to ensure programs are progressing towards stated goals and objectives and that spending is consistent with grant agreements. Identifies problem areas and works with grantees to resolve any issues. Provides technical assistance and recommends helpful resources to grantees as appropriate.  Organizes and develops content for grantee meetings (when applicable).
  • Organizes the online grant application and review process for the Good Neighbor Grant Program. Includes: creating/editing application, providing technical support to applicants; organizing internal review process; sending grant application notifications; and providing feedback to applicants as needed.
  • Produces informational, program-related materials that promote the Foundation’s grant investments and/or broadly contributes to a deeper understanding of new approaches, best practices, and education issues.
  • Serves as the Foundation’s community liaison: cultivates and maintains relationships with local organizations and leaders in the Washington DC region, and especially within the Loudoun County community, to support local collaborative education projects aligned with the Foundation’s mission. Actively researches possible community partnerships and engages stakeholders to further the Foundation’s influence locally.
  • Maintains an awareness of current developments in areas supported by the Foundation’s grants, including current issues and key resource people and organizations. As directed by Chief of Staff/Director, Philanthropic Investments, represents the Foundation at content- and grantmaking-related conferences. Broadly contributes to a deeper understanding of new approaches, best practices, and education issues.
  • Monitors spending against annual budgets for grant programs and administration throughout the year; makes recommendations to amend the budget as needed.
  • Prepares draft grant reports and recommendations for the Board of Directors on a quarterly basis.
  • Works closely with other programs at the Foundation and senior staff, especially in areas of external communications, outreach, and strategic initiatives to support the Foundation’s mission and scholarship programs and to promote grantee work.
  • Participates in Foundation meetings and works collaboratively with others to complete projects and goals.
  • Other tasks as assigned.


  • Bachelor’s degree required.
  • Minimum of 5 years of experience in the fields of education, grant-making, or other related areas. Knowledge of GivingData or current web-based grants management systems a plus.
  • Previous philanthropic/nonprofit background a plus.
  • Strong demonstrated interest in field of education a plus.
  • Excellent written and oral communication skills and abilities and excellent interpersonal relations.
  • Strong analytical abilities with a strong attention to detail and ability to work independently and simultaneously on multiple projects with close, overlapping and/or conflicting deadlines.
  • Must be able to develop productive relationships with colleagues, grantees, and others who contribute to the Foundation’s philanthropic goals.
  • Must be a flexible team player, be detail oriented, have excellent organizational skills, and have the ability to juggle many projects.
  • A strong commitment to antiracism, diversity, equity and inclusion.

To apply, submit a resume and cover letter through the Jack Kent Cooke Foundation Career Center. E-Verify employer. No phone calls please.