Spring Events Assistant (Part-Time)

Non-exempt Temporary - Part Time
Date Posted: 11/28/2023

Work Dates: January 8 – April 30, 2024 (Flexible)

Hours: 10 – 15 hours per week (Flexible)

Hybrid schedule with some in-person days required


The Spring Events Assistant is responsible for supporting administrative aspects of the Jack Kent Cooke Foundation’s Scholar experience programming focusing on foundation events (Welcome Weekend – February 15-18, and Scholars Weekend prep – August). Assist with event planning, communications and marketing, preparing materials and supplies, on-site event logistics, managing attendee lists, booking travel and other tasks as assigned.


  • Assist the Scholar Experience team with event planning and logistics, including schedule development, venue set-up, material preparation, supply procurement, and registration management.
  • Assist with communications, developing written materials, editing content for the event mobile app, drafting emails to participants and speakers, preparing PowerPoint slides and other events-related multimedia, and producing tailored agendas for VIPs.
  • Monitor events email inbox, respond to inquiries, and update tracking sheet.
  • Book travel for participants and tracking any changes as necessary throughout the planning process.
  • Provide on-site support during events, including assisting with attendee travel days, preparing rooms for presentations and special events, assisting the Events Manager, and helping with all customer service-related matters for program participants and staff.
  • Support preparations for special events such as banquets, and other activities.
  • Assist with maintaining inventory of event supplies, including signage and materials at off-site storage areas.
  • Update event timelines and assist with project management using Asana.
  • Provides administrative support to the events department, including mailings and other correspondence.
  • Other tasks as evolving.


  • Currently attending a post-secondary institution, in an undergraduate or graduate program.
  • Strong written and oral communication skills and interpersonal relations.
  • Proficiency in Microsoft Office applications.
  • Positive team player eager to take initiative on multiple projects.
  • Strong attention to detail & organizational skills.
  • Must be available to work some nights and the weekend of February 17-18.
  • Access to personal transportation/housing is required.
  • Commitment to supporting diversity, equity, and inclusion.

To apply, submit a resume and cover letter through the Jack Kent Cooke Foundation Career Center. E-Verify employer. No phone calls please.