Summer Assistant, Scholarship Programs
Full-Time Non-exempt Temporary
Date Posted: 03/28/2023
Work Dates: June 1 – August 31, 2023 (Flexible)
Hybrid schedule with in-person days required weekly
The Summer Assistant, Scholarship Programs is responsible for supporting administrative projects for the Scholarship Programs department. Projects include supply ordering, data entry, database maintenance, and document preparation and digitalization. Provides other administrative support as requested for the programs, including sending emails, scheduling interviews, and tracking Scholar requirements.
- Contributes to the Young Scholars Program and Higher Education Programs efforts by supporting the administrative work of the program coordinators.
- Assists with purchasing Scholar supplies for the Young Scholars Program, including books, subscriptions, printers, and other miscellaneous items.
- Assists with database maintenance, including data entry and quality control checks.
- Provides support to virtual classes and groups in a learning management system (LMS) called Schoology.
- Helps process and track materials for scholarship recipient notifications.
- Schedules interviews for applicants during the Young Scholars Program selection process.
- Tracks Scholar annual requirements and updates databases accordingly.
- Provides in-person administrative support during Scholars Weekend (August 3-6) and Senior Summit (July 25-28) at the National Conference Center in Lansdowne, VA. This includes assisting with attendee registration, supporting Scholar travel needs, providing ongoing assistance to the events team, and helping with all customer service-related matters for all program participants and Staff.
- Communicates effectively with program Staff, and, as necessary, with Scholars and their families.
- Works collaboratively with others to complete projects and goals.
- Other tasks as assigned.
JOB QUALIFICATIONS & REQUIREMENTS
- Must be currently enrolled in coursework towards an associate’s or bachelor’s degree or have recently completed a bachelor’s degree.
- Experience in a professional office setting preferred.
- Commitment to supporting diversity, equity, and inclusion.
- Strong written and oral communication skills.
- Proficiency with Microsoft Office applications.
- Experience with online surveys, online learning management systems (LMS), or database entry experience is a plus.
- Must be a flexible team player, detail oriented, have strong organizational skills, and have the ability to juggle multiple projects.
- Access to personal transportation and housing is required.
- A strong internet connection is required.
- This position will require occasional evening and weekend hours for scholarship events.
To apply, submit a resume and cover letter through the Jack Kent Cooke Foundation Career Center. E-Verify employer. No phone calls please.