Responsible for all aspects of operational accounts payable including management of payment cycle.  Provide account analysis and reconciliations for monthly closings, supporting the Payroll & A/P Accountant with other projects as required.  Administer the record retention policies for vendor files and financial statement records. Strong operational and analytical skills necessary to develop and implement disbursement management reporting and tracking procedures in an evolving, dynamic environment.

PRINCIPAL RESPONSIBILITIES:

1. Administers the operating accounts payable process. Duties include full cycle vendor maintenance for the financial database (new vendor setup & updates as needed), review invoices/expense statements for accuracy, obtain proper authorization signatures, analyze expense for proper General Ledger coding, review and process voucher information into the accounting system, and issue timely payments (ACH and checks). Responsible for researching vendor payment disputes, financial records maintenance, issuing financial software control reports, and monthly and year-end reconciliation reports to support the financial statements and annual external audit.
2. Manage accounts payable process for employee travel reimbursements via expense reports. Work closely with program managers to ensure expenditure is paid in a timely manner, accounted for properly and in compliance with the Foundation’s travel policy.  Duties include reviewing expense reports for accuracy and authorization signatures, uploading vouchers to accounting system, and issuing timely payments.
3. Develop and issue monthly reconciliations, audit schedules and tax schedules for prepaid postage, legal fees, accounting fees, professional fees, and other accounts assigned.
4. Oversee the Foundation’s disbursement files record retention policy with assistance of the Senior Manager, Operations and Administration as needed.
5. Perform Cash deposit function using the Panini machine.
6. Administer the Foundation’s limited credit card program. Responsible for reviewing monthly statements, reconciling to receipts, coordinating expense approval with appropriate staff and processing credit card statements in accounts payable.
7. Reconcile the Cash Rec monthly.
8. Perform other duties as assigned.

JOB QUALIFICATIONS & REQUIREMENTS

• Some college level accounting classes required, bachelor’s degree in accounting preferred.
• Minimum of three years accounts payable experience. Five years accounts payable experience preferred.
• Substantial computer skills and experience with Microsoft Office applications. Experience with Great Plains Dynamics accounting system and SAP Concur is a plus.
• Ability to work effectively with individuals and diverse groups toward accomplishment of shared goals. Strong interpersonal skills and the ability to effectively communicate financial information.
• A strong attention to detail and ability to work independently to meet deadlines. Outstanding organizational and problem-solving skills.
• This position may require occasional additional hours during busy times and/or to meet deadlines, and any additional hours will be paid in accordance with Foundation policy and federal and state law.

To apply, submit a resume and cover letter through the Jack Kent Cooke Foundation Career Center. E-Verify employer. No phone calls please.